1Who we are
FreeHold Websites is run by [Your name], a sole trader based in the UK. We are the controller of the personal information described in this notice. Contact: [hello@yourdomain.co.uk]. [ICO registration number: [number].]
2What we collect
- Enquiries and briefs: your name, business details, contact details and anything you tell us in our brief form or by email.
- Clients: the above, plus billing details, signed agreements and our correspondence.
- Prospective clients: business names and business contact details that businesses publish themselves, for example in trade directories.
We don't use cookies or tracking on this website. [Update this if you add analytics.]
3Why we use it
| Purpose | Lawful basis |
|---|---|
| Replying to enquiries and preparing quotes | Steps before entering a contract, at your request |
| Designing and building your website | Performance of a contract |
| Invoicing and keeping accounts | Legal obligation |
| Contacting businesses about our services | Legitimate interests (you can opt out at any time) |
4Who we share it with
We don't sell personal information. We share it only with services we use to run the business, such as our email, hosting and accounting providers, and with professional advisers where needed.
5How long we keep it
- Client records: 6 years after the project ends, for tax purposes.
- Enquiries that don't go ahead: up to 12 months.
- Prospective client details: deleted when you ask us not to contact you, or within 12 months if we haven't worked together.
6Your rights
You can ask to access, correct or delete your information, object to how we use it, or ask us to stop contacting you. Email [hello@yourdomain.co.uk] and we'll respond within one month.
If you're unhappy with how we've handled your information, you can complain to the Information Commissioner's Office (ico.org.uk).